TERMS AND CONDITIONS
Modena – Florence — Rome Tour
June 24 — July 2, 2015
RESERVATIONS & PAYMENTS:
Participants are requested to submit a Reservation Form with their deposit at time of booking and no later than March 16, 2015.
Deposit amounts and final payment are listed in the schedule below.
March 16, 2015 – Non-refundable deposit of US$ 1,000 per person
April 23, 2015 – Balance of the tour cost
Cancellations must be received in writing by Explore by Design, a Protavel International affiliate.
Based on Number of Days Prior to Departure
120 days or more – $1000 per person
60 days or less – 100% tour package cost per person
Should a group participant cancel and designate another participant to take that space (in same type of accommodation), a cancellation fee of $500.00 per person will apply.
Please note that participants are not eligible for any refunds if they decide not to take part in any of the tours and excursions specified in the itinerary.
IT IS STRONGLY RECOMMENDED THAT YOU PURCHASE CANCELLATION INSURANCE. TRAVEL INSURANCE IS AVAILABLE AT A COST OF $230.00 PER PERSON. THIS PRICE IS AVAILABLE IF 10 OR MORE PEOPLE IN THE GROUP PURCHASE INSURANCE.
Prices quoted for your tour package are in U.S. dollars and are based on the rate of exchange at time of the proposal. Any fluctuation in the exchange rate could affect your tour package price. Pricing is also based on a minimum number of 10 participants. Should the group number fall below this amount, pricing will be adjusted accordingly.
RESPONSIBILITY AND LIABILITY
Explore by Design, an affiliate of Protravel, acts only as a booking agent and has no control over, and is not responsible for any of the tours, passes and other travel accommodations booked through the company. All bookings are accepted and all tickets, passes and vouchers are issued on the express condition that Explore by Design is not responsible or liable for any loss (consequential or otherwise), damage (including but not limited loss of or damage to passengers’ clothes, baggage, or other property whatsoever), death, injury, delay, inconvenience or irregularity caused by or arising out of or in connection with any defect in any vehicle or other land or sea conveyance used, rented or traveled in, or through the negligence, willful misconduct or other acts, defaults or omissions of any carrier, car rental company, hotel, restaurant or other provider of goods or services. Every booking is accepted subject to the conditions, tariffs and regulations imposed by the rail, shipping, bus, hotel, car rental, car insurance or other companies, firms or persons concerned.
Flight information (Explore by Design will be happy to provide assistance booking transatlantic flights)
Group Travel Insurance
Travel insurance is being offered to the Profilo Donna Group at $ 230.00 per person and covers the following:
Trip cancellation – Up to $ 4,000 per person
Trip Delay – $ 1,000
Provides reimbursement for additional costs such as accommodations, transportation and meals if a trip is delayed 5 hours or more for a covered reason.
Trip Interruption – up to $ 6000
Emergency Medical Expenses – $ 50,000
Provides coverage for emergency medical treatment if a sickness or injury occurs while traveling.
Medical Evacuation / Repatriation – $ 250,000
Provides coverage for emergency evacuation, if necessary, to the nearest qualified medical facility, also includes repatriation.
Baggage / Baggage Delay – $ 1,500 / $ 250
Safeguards personal articles and expenses if bags are lost, stolen, damaged or delayed for 12 hours or more.
24 Hour Accidental Death &Dismemberment – $ 25,000
Provides coverage for loss of life, limbs or sight from a covered accidental injury anytime during your travel.
Includes a wide range of services before and during trips through a 24/7 toll free number. Includes assistance with medical emergencies, lost documents or baggage, event ticketing, business services and much more.
If travel insurance is purchased prior to final payment, participants are covered for pre-existing medical conditions.
A full description of coverage is available to provide further details regarding coverage and exclusions.[/vc_column_text][/vc_column][/vc_row]